Title: Bookkeeper

Status: Independent contractor (W9)
Reports To: General Manager (direct)
Executive Director (indirect)

Summary: New Spire Arts, Inc., a non-profit arts organization located in Frederick, MD, seeks proposals from experienced professionals to provide part-time bookkeeping/accounting services for the organization. The contract will be for a one-year period with the option to extend it.

Duties:

• Manage accounts payable/receivable, cash flow, all deposits and maintain ongoing financial records and account balances
• Reconcile monthly all bank accounts, company credit cards and expense reports
• Verify and record credit card deposits from online ticketing platform
• Process payroll and payroll tax deposits for 3 employees; prepare quarterly reports & W-2’s
• Prepare and present with explanations of variances monthly financial statements, including cash flow, profit and loss, and balance sheets
• Prepare operating and business taxes for audit and prepare annual financial reporting and tax documents (i.e. 990, 1099s)
• Advise General Manager and Executive Director on accounting best practices to include identification of cost savings and other improvements
• Assist with insurance issues including but not limited to payroll, workers comp and other applicable insurance
• Lead special projects as assigned to include the restructuring of the chart of accounts and selection and setting up of new accounting software
• Attend staff meeting when necessary

Essential Qualifications and Skills:

• Experience working in a small office environment as the sole accounting resource
• Strong bookkeeping experience and an excellent understanding of U.S. GAAP
• Non-Profit experience desired; experience in the performing arts a distinct advantage
• Strong knowledge of financial management software (online and desktop)
• Experience in creating or revising charts of account
• Experience selecting and setting up financial management software

Status/Hours: Independent contract, task oriented per established schedule. Workload estimated 8 – 15 hours/week.  Hourly rate: $25 – $35 commensurate with experience and skills.

To Apply: please send letter of application and resume to Nadege Noel at nnoel@newspirearts.org by May 18, 2020.

Reports to: Technical Director, Facility Manager

Summary: Technical and Stage Crew handle the behind-the-scenes tasks that are necessary for putting on live events and performances. Their responsibilities include load-in, strike and load-out, installing lights, rigging, backline and sound equipment. During an event/performance they may control the lighting, sound, and various other aspects of a production that add to its impact on an audience. These technicians work in close cooperation with the designated sound director, lighting director, technical director, and facility manager.

Duties

This is an “on-call” role based around specific events that run the range of public meetings and events, single night concerts to a full run of a theatrical production lasting several days or more. It may include but not be limited to:

• load-in and strike sound and/or lighting equipment, backline and instruments as well as assisting technicians in cabling
• loading, unloading and assembling scenery and/or specialized stage equipment
• may fill capacities of spotlight operator, deck electrical, mic wrangling
• carpentry, to build, move and repair props and scenery
• construction: assembling risers, stages, placing chairs, building sets, including any mechanical or moving parts, and making sure they function properly
• operating moving scenery as needed.

Run Crew members are required to wear black clothing. When in a stand-by, there will be no talking over headsets. No crew members should ever be visible to audience members in hallways, restrooms, and particularly in the theatre proper except in the case of true emergency or if required by a unique production duty.

All personal electronics (smart phones, tablets, laptops, iPods, etc.) must be turned completely off backstage. These devices disrupt the sound and headset equipment and are an unnecessary distraction to cast and crew.

Load in customarily takes place the day of performance, however, might take place the day before a show. Strike will take place immediately following the final performance. All Crew are required to attend and participate in load-in and strike.

Qualifications

High school diploma required. Education or experience in theater technical operation desirable.

Status/Hours: on-call (hourly) calls may range from two hours to eight within a single day.

Pay rate: $15.00 per hour

Apply: please send resume and letter of application to Gerard Gibbs at ggibbs@newspirearts.org